Addisons is looking for an experienced and dedicated Personal Assistant to provide exceptional administrative and secretarial support to three Corporate Partners and their team of lawyers.
In this role, you will support three highly regarded Partners with diverse practices. The practices specialise in cross-border transactions, public and private mergers and acquisitions, and capital raising, advising both local and international clients across the full life cycle of their business activities, through contract negotiations, raising capital, succession planning, to designing and implementing exit strategies. This is an exciting opportunity to gain exposure to complex corporate transactions and international business matters.
This permanent, full-time, in-office role is ideal for someone seeking a stable, career-oriented position in a professional law firm. You will thrive in a traditional, paper-based legal environment and have experience managing hard-copy files, printing, collating, scanning, and archiving documents. You will ensure that physical and electronic files are meticulously maintained, up to date, and readily accessible to Partners and fee earners. Comprehensive training will be provided to support a smooth onboarding experience and help you quickly become a valued member of our close-knit team.
At Addisons, we take pride in delivering exceptional service to our clients. Our excellence in Commercial and Corporate Law has been recognised in the 2026 edition of Best Lawyers™ – Best Law Firms. We are also proud to be regarded as one of the top law firms to work for in Australia, having been named a ‘5-Star Employer of Choice’ by Australasian Lawyer for 2023–2025.
Joining our team means being part of a professional, supportive, and rewarding environment where your contribution is valued.
- Administrative support – provide a high standard of administrative support to the Partners and fee earners, including managing calendars, scheduling appointments, coordinating meetings and conferences, and travel arrangements as required. Assist with ASIC filings, company searches and maintenance of corporate records.
- Document management and word processing – draft, format and amend legal documents, prepare and format presentations to clients, ensuring proper filing and maintenance of electronic and physical filing systems.
- Financial & matter management – manage timesheet entries and amendments, open and close electronic files, prepare bills on a monthly basis, load and manage invoices, and prepare client and internal reports as required.
- Communication management – respond to incoming calls, emails, and other correspondence; draft and prepare correspondence and reports as required.
- General office administration – organising files, scanning, printing, photocopying, archiving, and ensure the partners have the administrative support required to operate efficiently.
- Other duties – Undertake ad hoc administrative and secretarial duties as required to support the team.
- A minimum of three years’ experience in a legal secretary, personal assistant, or similar legal administrative role, ideally within a legal or professional services environment.
- Certificate IV in Business Administration or a related discipline.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), and proficiency in pdfDocs and FileSite/WorkSite.
- A sound understanding of the monthly billing cycle and experience with time and billing modules in Aderant Expert or a similar practice management system or a willingness to develop these skills within a legal environment.
- Working knowledge of search providers such as Dye & Durham or InfoTrack, or willingness to learn.
- Demonstrated ability to thrive in a traditional, paper-based legal practice, maintaining high accuracy in managing hard-copy files and documentation.
- Outstanding organisational and time-management skills, with the ability to prioritise and manage competing deadlines.
- A proactive and collaborative approach, able to work independently while contributing positively to a close-knit team.
- Excellent written and verbal communication skills, with attention to detail in all correspondence.
- High levels of integrity, discretion, and confidentiality, maintaining professionalism at all times.
- Flexible and adaptable, with a positive attitude toward changing priorities and new challenges.
As a responsible employer, we are committed to taking proactive measures to ensure our employees are afforded equal access to employment, promotion and learning and development opportunities within our workplace.
