This role is a permanent full-time position suited for a mature, hands-on and self-motivated individual to be part of an integral fast-paced team. You will primarily be supporting a Senior Partner who heads our construction practice and was recognised this year as the top practitioners in the legal profession in respected legal publication The Best Lawyers in Australia™.
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Key responsibilities include:
- Drafting correspondence, including dictation, document preparation, and amendments including emails and letters
- Monitoring emails, Managing diary and scheduling meetings and appointments
- Answer and respond to phone calls and deal with enquiries where appropriate
- Filing and photocopying
- Creating flowcharts, diagrams and presentation material
- Diary management – arranging travel plans, appointments, reservations, etc
- General administration includes data entry, filing (electronic and hard copy), scanning, photocopying, archiving, expense reimbursement.
- Preparing and attending too monthly billing, timesheet entry and production of client invoices
- Dealing with sensitive and confidential matters in an appropriate manner
- Undertaking property searches and company searches (and similar) using a search provider (such as Dye & Durham, Infotrack etc.)
- Assisting with property due diligence matters
- Other ad hoc duties as required.
To be considered for the role, you will have:
- A minimum of 4 years’ experience or a similar role
- Strong interpersonal skills and commitment to excellence in client service with an ability to build rapport with busy clients, partners and lawyers
- Advanced knowledge of the Microsoft suite (Outlook, Word, Excel, PowerPoint and Teams).
- Intermediate level proficiency in pdfDocs and FileSite/WorkSite
- Good working knowledge of time and billing modules in Aderant Expert or a similar practice management system
- Basic working knowledge of operating knowledge of search providers such as Dye & Durham or InfoTrack or keenness to learn
- Accurate typing skills with an average typing speed of 70+ wpm
- Outstanding organisational and time management skills
- The ability to work independently as well as in a team environment
- Strong written and verbal communication skills
- High levels of integrity, discretion, and confidentiality
- A flexible and adaptable style and responsiveness to changes in work demands and circumstances.
- Knowledge of AML and AML platforms.
As a responsible employer, we are committed to taking proactive measures to ensure our employees are afforded equal access to employment, promotion and learning and development opportunities within our workplace.
